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Document Like a Legend: How to Write Project Stuff Without Losing Your Will to Live 📚
#ProjectDocumentation #CompTIAProjectPlus #PK0005 #PMTips #ProjectManagementHumor #DocsDoneRight #FutureProofProjects
TL;DR – Documentation = Future You’s Love Letter
Project documentation is how you avoid chaos… next time.
It doesn’t have to be boring. With a little structure (and sarcasm), it can actually help your career.
Templates are your friend. So is humor. So is not crying at your desk at 11:47 PM.
📉 The Problem: Documentation Has the Charm of a Root Canal
You finished the project. You fought the scope monsters, survived the Gantt chart maze, and somehow made the budget work with Monopoly money.
Now comes… documentation.
And let’s be honest: few things kill motivation faster than the phrase,
“Let’s fill out the project closure report.”
But if you skip this step, you’re just setting Future You up for a rerun of chaos—with no notes and zero snacks.
🧾 What Actually Needs Documenting?
Spoiler: Not your feelings. (Well, maybe in the “lessons learned” section.)
Here’s what you really need:
📄 Document |
🧠 Why It Matters |
|---|---|
✅ Project Charter |
Sets the stage—your project’s origin story. |
✅ Requirements Docs |
What you actually promised to deliver. |
✅ Scope Statement |
Keeps the project from growing into a monster. |
✅ Communication Plan |
Who needed to know what, and when. |
✅ Change Logs |
What changed, why, and who said it was okay. |
✅ Issue & Risk Logs |
Every “Oh no” moment you handled. |
✅ Final Report |
“We came, we saw, we delivered.” |
✅ Lessons Learned |
Your hard-earned wisdom—on paper. |
🛠️ Real-World Analogy: The IKEA Manual You Actually Want
Imagine someone handed you a fully disassembled office—no instructions, no labels, and 70 identical screws.
That’s a future project with no documentation.
Great documentation = an IKEA manual that makes sense, comes with pictures, and doesn’t result in an existential crisis halfway through assembly.
🧙♀️ Pro PM Tip: Templates = Sanity
Good templates = you don’t start from scratch.
Grab (or make) reusable templates for:
Risk logs
Issue trackers
Meeting minutes
Final reports
Lessons learned summaries
Bonus: Label your templates clearly. "V2_FINAL_FIXED_REALLYFINAL" is not a vibe.
🧠 What the Project+ Exam Wants From You
Expect to see questions about:
The types of documentation used throughout the project
The importance of documentation in closing
Who is responsible for creating it (spoiler: you)
The value of lessons learned and archiving
Sample Question:
“Which of the following is used to record challenges and what was learned from them after project completion?”
A) Issue log
B) Lessons learned document
C) Risk register
D) Communication plan
✔️ Correct Answer: B
🎉 Make It Bearable—Even Fun(ish)
Gamify it: Can you finish each doc in under 20 minutes?
Use humor: “Here’s where the scope exploded. LOL.”
Reward yourself: Every doc = snack time.
Visuals FTW: Charts, screenshots, annotated diagrams—break up the wall of text.
🧟 What Happens When You Skip Documentation?
No one knows what actually got delivered.
Stakeholders start “re-interpreting” what you agreed on.
Future projects repeat past mistakes.
You get panic calls in six months asking, “Do you remember why we did this?” Spoiler: you don’t.
✨ Project Closure Isn’t Over Until the Docs Sing
Project documentation isn’t just busywork. It’s how you:
Prove what you did
Protect your team
Improve your process
And—yes—look like an absolute boss to stakeholders
Finish it. File it. Move on like the legend you are.
🎯 Up Next in the Series:
“Stakeholder Whisperer: Keep the Power Players Happy Without Losing Your Soul”
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